PRIVACY POLICY

By reading this article, you will learn what standards we apply while collecting, processing and using data about our users which are retrieved when a user visits webpages on the website maintained by QIBIT Sp. z o.o.

Updates

Due to the development of our website as well as new legal solutions, we reserve the right to amend this Privacy Policy by introducing updates on our website.

Personal data controller

QIBIT sp. z o.o. with its registered seat in Katowice, located at ul. Sobieskiego 11 is the controller of your personal data.

Personal data

QIBIT Sp. z o.o. collects exclusively those data about its users which are necessary to offer the highest quality of services and the data will be collected only based under the users’ consent.

In particular, QIBIT Sp. z o.o. collects data of the website’s users, candidates, clients and suppliers.

Data collected during registration

You have to register on the website in order to use some of its features. During registration you are requested to provide the following data: email address, first name and family name, date of birth and contact details. If you opt for the newsletter feature, you will also be asked to provide your email address.

Providing the above data is voluntary, however necessary for the purpose of registering an account on the website, as well as handling and executing tasks related to presenting job offers and the recruitment process.

Data collected automatically

The following data, which are not considered to be personal data, are collected during a visit to our website: IP address, domain name, browser type, operating system type; these data provide us exclusively with statistical information about user movements.

Data collected in the case of personal contact

If you contact us by means of a phone, email or our website, we will ask you once again to provide the following personal data: first name, family name, email address, in order to confirm your identity and be able to reach back to you.

Grounds for personal data processing

We process your personal data:

  1. on the basis of your consent to the processing of your personal data submitted in the system or in the form of a written statement,
  2. where it is necessary for the performance of an agreement to which you are a party, or where it is necessary in order to take measures preceding the conclusion of such an agreement,
  3. where it is necessary to ensure compliance with any legal obligation imposed on QIBIT Sp. z o.o.,
  4. where processing of your personal data is necessary for the execution of purposes under legitimate interests pursued by QIBIT Sp. z o.o. or by a third party.

We will not use your personal data for purposes other than those indicated above without informing you and obtaining your consent first and will do so only if it is required by the provisions of law.

Personal data which you have provided and to the processing of which you have given your consent will be processed solely within the scope and the purpose determined by the consent.

Data collected automatically will be used to analyse the intensity of visits on our website.

Data collected in correspondence between you and our website will be used solely for the purpose of responding to your requests and questions.

Using personal data

We use personal data for the purpose of recruitment, i.e. during the process of searching for the best candidates to be hired internally or to be recommended to our clients, potential employers, for the purpose of registering and maintaining your user account, contacting you by email or phone, maintaining HR and payroll services, and HR management as well as for purposes associated with settling of accounts.

Security and confidentiality

We use all technical and organisational measures to ensure the security of your personal data and protect them from accidental or intentional destruction, accidental loss, modification, unauthorised disclosure or access. Information is stored and processed on servers with the highest level of security, while maintaining the appropriate security measures complying with requirements of the provisions of Polish law.

Data storage period

As a rule, your personal data will not be stored for a period of time longer than the one required by the provisions of law or by the purpose of processing of those data. Personal data are collected for the purpose of ongoing recruitments, future recruitments, marketing, including direct marketing of which data will be stored no longer than 30 months from the day of their provision.

Transferring personal data

QiBit Sp. z o.o. can transfer your personal data to other companies within the group, subsidiaries, related entities, suppliers, subcontractors who provide services on our behalf, clients – if you are looking for employment, as well as state, supervisory or law-enforcement authorities.

Contact from QiBit Sp. z o.o.

Should your qualifications and skills fit the requirements of a given position, we will contact you by phone or mail, provided that you have registered in our database.

If you have opted for our newsletter, we will use your email address to send it to you

Transfer of data to third countries and international organisations

We do not transfer your data beyond the European Economic Area.

Defence of legal claims

Under Article 9(2)(f) of the GDPR, QiBit Sp. z o.o. is entitled to process personal data when the processing is necessary in order to establish, exercise or defend legal claims or whenever courts are acting in their judicial capacity.

The above may also occur given the need to consult a legal adviser in relation to legal proceedings or when the provisions of law require maintaining or disclosing some information within the scope of the trial.

Your rights

You have the right to:

  1. a) access your data and obtain a copy of them
  2. b) rectify (correct) you data
  3. c) erase your data

If, in your opinion, there is no basis for us to process your data, you can request their erasure.
4. d) restrict personal data processing

You can request that we restrict processing of your personal data and we will process them exclusively for storage purposes and execution of measures agreed with you, if you believe that we have incorrect data about you or that we have been processing them without grounds to do so, or you do not want us to delete them because they are necessary to establish, exercise or defend legal claims or for the period in which your objection against data processing has been submitted.

5.e) object against data processing

“Marketing” objection. You have the right to object to the processing of your data for direct marketing purposes. Should you exercise this right, we will refrain from processing your data for such purposes.

Objection on grounds relating to a particular situation. You also have the right to object to the processing of your data based on a legitimate interest for purposes other than direct marketing, as well as when processing is necessary for the performance of a task carried out in the public interest or to exercise an official authority vested in the us. In such a case, you should demonstrate your particular situation, which, in your opinion, provides grounds for refraining from processing covered by the objection. We will no longer process your data for those purposes, unless we demonstrate that grounds for processing your data override your rights or that your data are necessary to establish, exercise or defend legal claims.
6. f) the right to data portability

You have the right to receive from us personal data concerning your person which you provided us with on the basis of your consent, transferred in a structured, commonly used, machine-readable format. You can also ask us to transfer those data directly to another entity.

7.g) lodge a complaint with a supervisory authority

If, in your opinion, we process your data unlawfully, you can lodge a complaint with this regard with the Head of the Office for Personal Data Protection [Prezes Urzędu Ochrony Danych Osobowych] or another relevant supervisory authority.

8. h) withdraw your consent to personal data processing

You have the right to withdraw, at any time, your consent to the processing of your personal data, under which the processing takes place. Withdrawal of the consent will not affect the lawfulness of processing which had already taken place based on your consent before its withdrawal.

To exercise your rights, submit a request to the following email address: rodo@gigroup.com .

Cookies

Cookies are short information files saved by a given website on your computer’s hard drive. Internet browsers can store text files saved by the QIBIT Sp. z o.o. server on your computer’s hard drive. Thanks to those files our server is able to read information necessary for the correct functioning of websites.

Cookies do not destruct or damage either the system of your computer, nor the saved files in any way. Nor do they negatively affect either its performance or its functionality. Those data refer only to the manner and form of using websites. The User can configure his or her browser at any time in such a way that it will be impossible to store Cookies on the hard drive. This change may result in impeded access to some content of our service.

Using LOGOs

All names, logos and signs placed on this website are trademarks owned and used under QIBIT Sp. z o.o. licence, unless indicated otherwise.

Names, logos and trademarks of third parties are used on this website only for information purposes. Any use of those elements requires the consent of the legal owner. The use or inappropriate use of trademarks or any other elements of the content of this website is strictly prohibited.

Contact

We appointed a Data Protection Officer whom you can contact on matters related with the protection of your personal data and exercising your rights by sending an email to the following address: rodo@gigroup.com or a letter sent to the address of our seat: QiBit Sp. z o.o., ul. Sobieskiego 11, 40-082 Katowice.